Services
Custom AI agents
Assistants that answer, qualify and book 24/7.
In short
A custom AI agent answers on WhatsApp, web chat or email, checks your CRM and calendar, qualifies the contact and books the appointment, outside business hours too. Unlike a chatbot, it acts in your systems. We connect it to GoHighLevel or HubSpot and, if you handle sensitive data or high volume, deploy it on your own server.
The problem
Leads write at any hour and nobody replies in time, or your team answers the same thing a hundred times.
Who it is for
Businesses wanting their own AI agents, connected to their CRM and under their control.
What is included
- AI agents for WhatsApp, web chat and email
- Connected to GoHighLevel or HubSpot
- Deployed on your own server (VPS) if needed
- Maintenance and monitoring
A good fit if…
- Many contacts arrive in the evening, at night or at weekends, and nobody answers in time.
- Your team answers the same thing a hundred times, but the answer requires checking something: a calendar, an order, remaining sessions.
- The process starts with people describing their problem in their own words, as free text.
Not a fit if…
- You get twenty enquiries a month: a person answers.
- Every case depends on nuances only someone with years of experience knows, or there are no systems to connect the agent to.
How we do it
- 01
Limits
What the agent decides on its own and what always goes to a person: cancelling an appointment, applying a discount, promising a deadline.
- 02
Connections
CRM, calendar and channels. Most of the work is here, and it is what turns a chatbot into an agent.
- 03
Edge cases
Hand-off to a person when a system does not respond, when someone writes nonsense or asks for something unplanned.
- 04
Deployment and maintenance
Managed service or your own server in the EU, with monitoring, backups and information always up to date.
Timeline
Between 4 and 8 weeks from the assessment. The first agent is usually answering by week 4.
Investment
- Discovery
- €1,500 – €15,000
- Implementation
- €5,000 – €25,000
- Monthly retainer
- €1,000 – €5,000/mo
The exact price is confirmed in the free audit, not before.
Real case · Healthcare · Madrid
Hospital Capilar: −32% cost per patient (CPP)
Challenge
They captured plenty of leads but with no upfront filtering or visibility into the funnel: they didn't know which contacts were worth working or where opportunities were being lost.
Solution
We built a GoHighLevel system that qualifies every lead with a scoring quiz, runs automated WhatsApp follow-up and, with a Booking SDR, books the appointment straight into Koibox. The whole funnel is measured end to end: conversion, drop-off, appointments and sales.
Frequently asked questions
What is the difference between an AI agent and a chatbot?
A chatbot replies with text. An agent decides what needs doing and does it in your systems: checks the calendar and books, qualifies the contact and adds it to the pipeline, alerts the right person. The chatbot relieves whoever writes; the agent relieves whoever works.
Own server or cloud service?
A managed service charges per use and is good for validating. Your own server has a fixed cost, gives you control over where data is processed and lets you switch models without rebuilding. The usual path is to start managed, measure for two or three months and decide with data, without tying the agent's logic to the platform.
What if the agent cannot answer?
It hands the conversation to a person. Every agent we build has a human hand-off for edge cases, and the limits of what it can do alone are agreed with you before building.
What about data protection?
It depends on what data it handles and where it is processed. With health or financial data, your own server in the European Union lets you control where everything is stored and for how long. With a managed service you need its data processing agreement and to know where its servers are.
Related guides (in Spanish)
Agentes de IA para empresas: qué son y cuándo compensan
Un agente de IA no es un chatbot. Qué hacen de verdad, en qué casos ahorran horas reales y cuándo no merece la pena montar uno.
Agentes de IA: servidor propio o servicio en la nube
Coste, control de datos y dependencia del proveedor. Cuándo sale a cuenta un VPS propio para tus agentes y cuándo es complicarse sin motivo.
WhatsApp para ventas: cómo montar un sistema real
No un chatbot genérico. Un flujo que cualifica, agenda y notifica a tu equipo automáticamente. Lo que funciona integrado con GoHighLevel y WhatsApp Business API.
Want to know which system you need?
A free 30-minute automation audit, on GoHighLevel or HubSpot.